Sunset Country Operating Room Nurses Association
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By-Laws and Constitution
  1. NAME

    The name of this association will be Sunset Country Operating Room Nurses Association (SCORNA)

  2. OBJECTIVES

    1. To unite perioperative nurses for the purpose of promoting and maintaining optimum nursing care of the patient throughout the perioperative phases
    2. To provide continuing education for the membership consistent with
      1. College of Nurses of Ontario (CNO) licensure and
      2. Canadian Nurses Association certification CPN(C) requirements
      3. AORN and ORNAC Recommended Standards of Practice for Perioperative Nursing
    3. To promote the exchange of ideas and knowledge among perioperative nurses
    4. To provide representation for association membership at the provincial level, Operating Room Nurses Association of Ontario (ORNAO) and National level at ORNAC
  3. MEMBERSHIP

    Categories for membership in this Association are Active and Associate

    1. ACTIVE membership is open to:
      1. RNs currently registered in Ontario and employed in a perioperative setting within the boundaries of Northwestern Ontario in, Dryden, Fort Frances, Kenora, Red Lake and Sioux Lookout
      2. RNs employed in related disciplines within the above boundaries and currently certified perioperative nurses CPN(C)
      3. Active membership entitles the member to full voting rights and legibility to hold Executive office
      4. Any member that is an Executive member is strongly encouraged to pursue Perioperative certification
    2. ASSOCIATE membership is open to:
      1. RNs currently registered in Ontario and employed in a perioperative setting outside the boundaries listed above (see 3A(i))
      2. RNs employed in perioperative related disciplines ie: Medical Device Reprocessing Departments (MDRD), or Infection Control
      3. RNs not currently employed in the operating room, who have been active members within the last five years
      4. Associate membership is not entitled to vote nor is eligible to hold Executive office
  4. MEMBERSHIP FEES

    1. ORNAC Directors determine the amount of all categories of membership dues to be paid upon registration
    2. The annual fees are payable in January of each year and application will be made directly to ORNAC, on the ORNAC web site, stating your provincial body as Operating Room Association of Ontario (ORNAO) and will include subscription to the ORNAC Journal
    3. Membership year will extend from January 1 to December 31, to coincide with the provincial and national associations (ORNAO) & (ORNAC)
    4. Renewing members who rejoin after September 30, (late), will be considered to have not joined for the current year and their membership will be applied to the upcoming year. The memberís subscription to ORNAC Journal will not be processed
  5. EXECUTIVE OF THE ASSOCIATION

    1. EXECUTIVE OF SCORNA ELECTED ACTIVE MEMBERS
      1. President - Upon expiry of President's term, President elect will assume the role of President for a two-year term
      2. President-Elect - elected in even years, for two-year term
      3. Secretary/ Membership Registrar - elected in odd years, for two year term
      4. Treasurer - elected in even years, for two-year term
      5. Past-President - one year term
    2. POLICY / PROCEDURE FOR ELECTION OF EXECUTIVE
      1. The Executive of SCORNA shall be elected from the membership. Each active member shall have one (1) vote
      2. The Secretary and Treasurer shall not hold the same office for more than two (2) consecutive terms. EXCEPTION: WILL BE MADE IF THERE ARE NO NOMINEES FOR THE POSITION(S)
      3. In the event that the office of the President becomes vacant, the President-Elect will assume the office of the President for the unexpired portion of the term, after which the acting President (President-Elect) will assume the Presidency
      4. The Executive shall appoint an eligible SCORNA member to fill the unexpired term of the President-Elect position until the next scheduled election for that office (even year)
      5. In the event that the President-Elect resigns during the term of office, the President shall arrange an emergency election to fill the position
      6. In the event that any other position on the Executive becomes vacant, the Executive shall appoint an eligible SCORNA member to fill the unexpired term. This person shall have been a SCORNA member within the two (2) preceding years
      7. Eligibility for nomination and election to the Executive shall be as follows:
        1. MUST be an active perioperative registered nurse
        2. MUST be a member of RNAO/CNA
        3. MUST have been a SCORNA member for two years
      8. Should the job status of an Executive member change, so that the person can no longer meet the definition of ACTIVE MEMBERSHIP as defined in item 3A(i), the person will be allowed to serve the term of said office, except in the office of President-Elect. That officer is bound to notify the Executive immediately if his / her job status changes
      9. Elections will be held at the Annual General Meeting of SCORNA
      10. The Past President will assume the duties and responsibilities of the Nomination Chair
    3. DUTIES OF THE EXECUTIVE
      1. Budget, administer and guide the affairs of SCORNA
      2. Approve the financial institution(s) in which Treasurer shall deposit the funds of SCORNA
      3. Provide representation on the ORNAO Board of Directors
      4. Provide liaison with related Nursing Organizations
      5. Attend all Executive, General and Special Meetings of SCORNA
      6. Notify the President in writing if unable to fulfill her/his commitment to elected position
      7. Promote recognition of perioperative nursing
    4. DUTIES OF THE PRESIDENT
      1. Preside at all the Executive, General and Special Meetings of SCORNA
      2. Be ex-officio of all committees
      3. Arrange and conduct Executive Meetings at least six (6) times per year
      4. Arrange for the President-Elect/ Past President to preside at meetings in his/her absence
      5. Serve on the Board of ORNAO and attend all meetings
      6. Submit regional reports to ORNAO as needed
      7. Have the power to make emergency decisions for the benefit of the membership
      8. Act as the media spokesperson for SCORNA
      9. Be signing authority for the funds of SCORNA
      10. Act as or appoint a Web Master for the SCORNA web site to ensure the site receives current information about SCORNA
      11. Coordinate constitution and bylaws review for presentation to SCORNA membership at AGM, for every two (2) years or yearly if national or provincial changes impact SCORNA
    5. DUTIES OF THE PRESIDENT-ELECT
      1. Perform such duties as assigned by the President
      2. Perform the duties of the President in her/his absence
      3. Serve on the Board of ORNAO and attend ORNAO meetings biannually as called upon
      4. Assume office of the President immediately in case of her/his resignation or extended leave of absence
    6. DUTIES OF PAST PRESIDENT
      1. The Past President will act as consultant to the Executive
      2. The Past President will act as the Nomination Chair
      3. As Nominations Chair, the Past President will receive the nominations from the general membership and inform the Executive of the nominations
      4. The Past President, as Nominations chair, will ensure the nominees meet the eligibility requirements to hold Executive office
      5. The Past President will ensure a general member is mentored as Nominations Chair for every second year
    7. DUTIES OF TREASURER
      1. Be elected from the general membership at the annual general meeting
      2. Be a signing officer for the funds of SCORNA
      3. Will present bank balances at each meeting of the association
      4. Will present a balanced statement of financial transactions at the Annual General meeting (AGM)
      5. Will act as Treasurer for all SCORNA conferences
      6. Will arrange for SCORNA financial reports to be reviewed by an external financial consultant whenever a change in Treasurer occurs. A stipend of approximately $100.00 shall be offered to the financial reviewer, or an amount agreed upon by the Executive
    8. DUTIES OF THE SECRETARY/ MEMBERSHIP
      1. Be elected from the general membership at the annual general meeting
      2. Will present notice of meetings of the Executive and General membership
      3. Will record and distribute minutes of the meetings of the SCORNA
      4. Will monitor and report membership numbers at each SCORNA meeting
      5. Will mail / email out voting forms to eligible members for Executive elections, and inform Nominations Chairperson of names and inform numbers of eligible voters
      6. Will track % of meetings each member has attended (or been excused) and will present this number when Executive meet to determine scholarship recipient annually
      7. Yearly, will issue a certificate of attendance, of total continuing education credits, to each member who has signed in for CE credits toward perioperative recertification
    9. SIGNING OFFICERS OF THE ASSOCIATION
      1. The Treasurer
      2. The President or designate
  6. MEETINGS OF SCORNA

    1. MEETINGS OF THE EXECUTIVE

      The Executive will meet a minimum of six (6) times a year

      1. September, November, January, March, May and June
      2. At least three (3) weeks prior to the Annual General Meeting (AGM) of SCORNA
      3. After the Provincial Annual General Meeting (AGM)
      4. Additional meetings of the executive may be held at the discretion of the President
      5. Meetings can be held in person, by telephone or video conference
    2. MEETINGS OF THE GENERAL MEMBERSHIP

      The Membership will meet a minimum of five (5) times a year

      1. One Annual General Membership meeting at which time there will be an election of officers
      2. A quorum of 30% is required for decision making/ voting
      3. Meetings can be held in person, by telephone or video conference
  7. PROVINCIAL AND NATIONAL EDUCATION SPONSORSHIP

    SCORNA has made a commitment to enhance its member's opportunities to attend perioperative conferences offered by our provincial and national organizations through raising money at our regional conference.

    To that end, the following policy has been developed to guide the application of monies to sponsor the SCORNA members.

    1. ELIGIBILITY
      1. MUST be a current SCORNA member
      2. MUST have attended at least 50% of the scheduled general membership / education teleconferences within the past 12 months (January 1 to December 31).
      3. EXCEPTON: when a member is on call or is working late on a case at the time of the meeting, the secretary must be advised via email or by the manager of this reasonable absence.
    2. AMOUNTS TO BE ALLOTTED
      1. Amounts of sponsorship monies will be reviewed on an annual basis by the SCORNA Executive and is dependent on SCORNA funds in the bank within six (6) months of the sponsorship decision.
      2. Executive should endeavour to allocate enough monies per selected member, to cover conference registration, transportation, and shared accommodation with another selected member.
      3. If selected member chooses not to share accommodation with another selected member, that member would be eligible for one half of the accommodation cost.
      4. If a selected member receives other sources of partial sponsorship, they shall inform the SCORNA Executive, who may supplement that member's allocation to amounts as indicated in 7B(ii)
      5. to offset costs to members, members may request funding in advance of the conference
      6. original receipts shall be sent to SCORNA Treasurer as soon as possible after the conference to be included in biannual review of SCORNA financials
    3. ALLOCATION TO MEMBERS
      1. Number of members chosen to attend and shared amounts of funds to be distributed will be reviewed on an annual basis by the SCORNA Executive and is dependent on SCORNA funds in bank within six (6) months of the sponsorship decision
      2. at minimum, SCORNA shall sponsor the SCORNA President to attend each ORNAC National Conference, as a sign of appreciation of volunteerism and incentive to hold Executive office
      3. Announcement for chosen member will be announced in time for the member to take advantage of the Early Bird Registration savings for the conference
    4. MEMBER RESPONSIBILITY
      1. Member must be prepared to attend the conference in its entirety if receiving a full registration
      2. Members must be prepared to co-present at the next SCORNA general meeting, to share information that they received during their attendance. Presentations can also be posted on the SCORNA education web page, with credits to the original presenter
  8. SCORNA REGIONAL CONFERENCE

    To be developed

Original:
May 2007

Updated addendums:
October 2010
January 2011
September 2017

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